Workshop: How Memorandums of Understanding Create a Process for Successful Digital Collaboration

About This Session

When working on digital projects, it is necessary to utilize experience in various departments within and outside of the library. A planning document called a Memorandum of Understanding (MOU) serves as an agreement between all stakeholders, which will likely include multiple library departments. In order to set expectations, an MOU can assist in the following ways: (1) Evaluating current and potential infrastructure; (2) Determining whether funding is needed or available, (3) Establishing clearly demarcated responsibilities and outcomes for each individual participant, (4) Accounting for and settling potential disagreements, and (5) Serving as a project management plan. The goals of this presentation are to introduce participants to MOUs and to supply participants with documentation that they can adapt for use in their institutions.This documentation is incorporated in the MOU Workbook (licensed under a CC-BY-NC-SA), which includes an executive summary, a MOU template, an example workflow, a document to track estimate of university support, and explanatory documents for all of the above.
The presenters will describe the development and structure of the MOU template and provide common questions or perspectives of outside stakeholders. The presenters will also discuss common pitfalls and methods of troubleshooting issues and negotiating problems with partners. Each participant will be provided with a link to the  Memorandum of Understanding Workbook http://bit.ly/utamou. This link includes an executive summary, a MOU template, an example workflow, a document to track estimate of university support, and explanatory documents for all of the above.

Presenters

Rafia Mirza

Rafia Mirza (@librarianrafia) is a Humanities librarian at Southern Methodist University and the liaison to History, Philosophy, Religious Studies, and World Languages and Literatures.  Her work focuses on Digital Humanities and Digital Project Planning.

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Peace Ossom Williamson

Peace Ossom Williamson (@123POW) is Director for Research Data Services and health sciences liaison at The University of Texas at Arlington Libraries.

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